The freelance industry has grown significantly over the last few years, representing more than 35% of the U.S. workforce. As the majority of freelancers say that there is no amount of money where they would take a traditional job, and more and more businesses are embracing the freelance economy is crucial that we learn how to implement a freelancer friendly workflow.

Freelancers expect to have a clear direction the same way full-time employees, so to get the best results out of the given opportunity, we've written down some points that you might find helpful while working with freelancers.

Define and review the budget:

What's your budget for the project? How much do you intend to pay your freelancers? Leave a buffer when it comes to allocating the money for the freelancing workforce; this way, you can choose someone more suitable already at the beginning. As your project scales regularly review the timeline and the budget you allocated for the freelancers.

Set expectations:

It's everyone's best interest to have a clear timeline with tasks and expectations. Before handing over the brief with the timeline, make sure your freelancer agrees with it. Fully explain the project details, project requirements, expectations, deadlines, meeting agendas, and chain of management. A lack of definition of project details most often generates waste of resources, lower productivity, and bitter relationships between the stakeholders in the project.
Define the project details as early as you can.

Track Time:

Since there is a variety of freelancing jobs out there, time tracking is not a one size fits all in this area. Find the best way and software to track the time your freelancer spends on a project but to make it easier for you here is some of our favourites: OfficeTime, Toggl, GetHarvest, Monday.
Make sure freelancers write down the time and tasks they did for the day and let you have an overview of it so you will be able to keep track of the project.


Set yourself for success with constant and transparent communication. Effectively communicating with your freelancers is essential to managing your freelancers and building trust as everyone is clear on the project details and expectations as they change. Find a means of communication that suits you both best, phone calls, messaging, emails, or find a task management platform.
Whichever option you choose, make sure it should ensure effective communication between the parties involved in the project.

Build Relationships:

Relationship building is essential for at least two reasons: building trust and gaining transparency. Building trust enables the project to progress smoother and to anticipate delays but also an easier future collaboration. Building a trustworthy relationship with your freelancers will bring you more transparency and will increase the chances of projects succeeding.

Don’t micromanage:

Managing freelancers can be challenging, especially if they are working remotely. Still, since the majority of non-freelancers expect to freelance as some point, it is sensible to set up a freelance friendly workflow with enough freedom and flexible with their schedules and other commitments. When done properly, managing a contractor should be much easier than managing a full time employee.